Executive Assistant to CEO

Vacancy

Autism Assistance Dogs Ireland is a growing organisation committed to transforming the lives of children with autism by training and placing internationally accredited autism assistance dogs.  

We are currently recruiting an Executive Assistant to support our CEO.   This is a part time position, 24 hours a week with a starting salary of €30,000 - €35,000 pro rata, DOE.

The Role

As a growing organisation you will assist with the development of the charity. 

Primary responsibility of supporting the CEO ensuring company goals and objectives are accomplished, and operations run efficiently.

Assist with the HR functions of the company; introduction of new policies, recruitment and, updating and maintaining HR documents.

Ensure the smooth running of the office; facilities management, ordering stationery, liaising with vendors.

Maximise use of CRM including staff training, creating reports for Board Meetings, stock taking etc.

Exercise sounds judgement when making decisions, whilst maintaining the highest degree of confidentiality and professionalism.

Skills and Qualifications

The ideal candidate will have 2 years experience in administrative role reporting directly to management.

They will be a highly organised individual who can think on their feet, possessing the ability to anticipate what needs to be done and work independently.

Pragmatic approach to work with exceptional verbal and written communication skills and meticulous attention to detail.

Creative thinking and initiative to follow through implementing solutions (problem solving skills).

Possess the confidence to communicate effectively with members of the public, suppliers, volunteers and staff members.

Strong time-management skills and the ability to organise and coordinate multiple projects at once.

Proficiency in Google G-Suite and other office productivity tools, with aptitude to learn new systems.

Experience of proof-reading, minute taking and audio typing documents with an efficient typing speed.

Have an understanding of the GDPR legislation and must work with a great deal of integrity.

Have a demonstrated ability to deal appropriately with confidential and sensitive information as the successful candidate will be handling sensitive data and information relating to clients, staff and the organisation.

Preferred Qualifications

Experience overseeing budgets and expenses.

Experience developing internal processes and digital filing systems.

Please note: Candidates must be comfortable being in close proximity to dogs as there will be dogs in the office.

You can find a wealth of information about AADI, its training program and current staff team on our website www.aadi.ie

Closing date: Friday 11th September 2020. 

Please submit your cover letter and CV to nuala@aadi.ie

For more information on this role please contact Nuala on nuala@aadi.ie

Autism Assistance Dogs Ireland is an Equal Opportunities Employer